Do’s and Don’ts for Planning a Large Corporate Outing

Make sure your next corporate travel event goes off without a hitch.

Planning a large corporate outing can seem daunting, particularly if “Chief Travel Logistics Officer” isn’t exactly in your job description. But it doesn’t have to be! With a little know-how, you’ll be able to pull off a memorable outing that will impress employees and clients alike.


If your company is hosting and planning a large corporate outing to a popular event, here are a few do’s and don’ts to consider as you begin the process from the team at Superior Executive Services.


Do: Work with an established company


If you’re hoping to impress key clients or potential customers, you can’t leave anything to chance. At Superior, we have decades of combined experience in the travel and hospitality industries. Our travel experts have formed connections and relationships that we’re glad to leverage when it comes to planning unforgettable trips and getting great tickets to special events for your team.


Don’t: Skip the extras


Once the flights, hotels and tickets are covered, it’s time to start thinking about the extras that take a trip from good to great. How about a reservation at a hot new restaurant, a round of golf at a renowned nearby course, a luxurious spa massage or a private guided tour of the city?


Another thoughtful touch could be a welcome basket in each guest’s hotel room with items unique to the destination. Personalized touches will make guests feel thought of and appreciated!


Do: Have goals in mind


What do you hope to accomplish with the trip? Whether it’s to land a specific deal, celebrate a milestone, or just show clients how you value their business, it’s a good idea to have a goal (or a few goals) in mind as you plan.


Don’t: Wing it


Even if your group is made of the most laid-back and go-with-the-flow folks on earth, we still recommend having an itinerary for each day, letting attendees know where to be and when to be there. You can also include notes on dress code and transportation. If it’s a more casual trip, it doesn’t need to be scheduled down to the minute, but a rough outline of what to expect each day will help everything run more smoothly.


Do: Plan ahead


The more time we have to plan, the better. Of course, we can plan a top-notch trip on just about any timeline, but the best ticket packages to popular events like the Kentucky DerbyMasters and Super Bowl will go quickly. We recommend planning at least six months before the event to have the best availability of tickets and accommodations.


Show your clients or employees how much you value them with an expertly planned trip! Contact us today at 608.665.9070 or send us a message online to get started planning your large corporate outing with Superior!

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